Purchases and payments

When doing business in an international location, it is normal to need to purchase supplies, equipment, or other items. Consider both ASU’s and your sponsor’s procurement guidelines and requirements, any local consumption taxes, and the different available local procurement methods that may impact your project’s efficiency. 

There are a variety of procurement methods that may or may not work in your project location. Many developing countries prefer purchases made by cash, while others may accept debit/credit cards. It is important to educate yourself on the local preferred procurement methods. Examples may include: 

• International vendor registration in Workday.
• Opening a local bank account if there is a local entity or project exception.
• Cash advances to ASU employees.
• Wire transfers via Western Union or other provider.
• Prepaid debit cards.
• Reimbursement/spending accounts for PEO employees.
• Subcontracting with a local partner to oversee in-country procurement. 

Check with Global Operations on which method is most appropriate for your project. 

Purchasing assets

In some cases, projects may need to purchase assets such as a vehicle. These purchases must be budgeted for including any applicable taxes and insurance. Both the ASU Office of General Counsel and ASU Risk Management will be brought in to ensure all legal and insurance requirements are met. 

In the event an asset needs to be purchased for a sponsored project, confirm you are following the sponsor’s rules and regulations regarding equipment purchases.

International goods and services taxes

Purchases of goods or services in other countries can include additional taxes. See international tax liabilities for more information. 

Complying with anti-boycott regulations

If you participate in an international boycott that is not approved or sanctioned by the U.S. government, you may be violating U.S. anti-boycott regulations. The primary focus of these laws is the Arab League’s boycott of Israel. Violations are prosecuted under export control laws. To avoid violations, do not engage in business agreements or activities that discriminate against or support others’ discrimination against:

• Israel.
• Companies blacklisted by the Arab League.
• Individuals on the basis of race, religion, sex, national origin or nationality.

For more information on anti-boycott regulations, visit the U.S. Office of Antiboycott Compliance website or contact the Office of Research Integrity and Assurance. 

Re-entering the U.S. with international purchases

When re-entering the U.S., customs fees may be imposed on certain purchases made abroad. As well, certain agricultural items are not allowed in the U.S. Visit the U.S. Customs and Border Protection Travel website for more information.